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Automate compliance with HOS, DVIR and IFTA to ensure processes are hassle-free and timely
Compliance is necessary to keep your fleet safe, productive and operational while having non-inspected vehicles, incorrect IFTA reports or inaccurate logbooks results in fines, potential down-time and ultimately hurts your bottom line. Once drivers log into the Navistream user-friendly platform, all they need to do is to follow the instructions to meet the federal requirements for compliance with HOS, DVIR and IFTA.
Electronic driver logs eliminate the hassle and the costs associated with paper logs. Navistream intuitive logging process was designed with drivers in mind, which will provide them with considerable savings in terms of time and effort: save as much as 30 minutes a day per driver. When drivers log into our electronic logging device (ELD), hours of service are immediately tracked.
In addition to being time-consuming, manual paper-based systems are often inaccurate and incomplete. By monitoring drivers’ hours in real time, Navistream provides dispatchers with accurate information about driver availability, including duty status, driving time, and remaining hours of service.
Electronic logging will become mandatory by the end of the year in the United States. Once the ELD Final Rule takes effect on December 18, 2017, all commercial motor vehicles (CMV) will be required to comply with the Department of Transportation (DOT) regulation within two years. This will replace all existing paper logs used to record Hours of Service (HOS). Canada will also be considered by this rule in the coming months. So be prepared to go paperless!
Navistream simplifies the process to stay IFTA-compliant by automating fuel tax reporting. When at the pump, drivers are only required to enter electronically the name of the vendor, and the type and amount of fuel they are purchasing. From there, the technology tracks their fuel consumption and generates instant fuel tax reports, calculating the driving distance, the idling duration, and the quantity of fuel used for every trip.
When transporting goods or passengers across several states, motor carriers must comply with the International Fuel Tax Agreement (IFTA). This agreement between the Canadian provinces and 48 American states facilitates the way transportation companies report and pay fuel taxes. As a result of IFTA, carriers just need to file a single quarterly fuel tax report to their base jurisdiction even though they have traveled in other IFTA jurisdictions. Fuel taxes are then redistributed between states depending on where the fuel was consumed. Concretely, if truck drivers pay fuel tax at the pump in a state but burn it in another state, fuel tax equalization between states must ensue.
Motor carriers are required to pay more tax in the state where they use more fuel. The IFTA report determines which states owe you a refund and which states should be paid tax. That is why it is important for truck drivers to retain all of their fuel receipts and trip sheets, so they can prove when / where / how much fuel they purchased and when / where they used it. However, with our on-board fuel tracking device, drivers no longer need to worry about these details. Fuel tax reports are automatically generated within the platform, relieving drivers of the hassle of completing fuel consumption-related files.
With Navistream, drivers go through the entire vehicle inspection process electronically through an easy-to-use, fast and intuitive interface, saving hours of handwritten logs and a ton of papers! Most major and minor defects are already recorded within the system, so drivers just need to click on the appropriate deficiencies. Once pre-trip and post-trip inspections are completed, DVIRs are reviewed by operations staff and mechanics who identify and monitor vehicles requiring maintenance.
As specified by the Commercial Vehicle Driver’s Hours of Service Regulations, a Driver Vehicle Inspection Report (DVIR) needs to be completed and submitted by drivers on a daily basis for each vehicle they operate. The purpose of the report is to check the state of several aspects of the vehicle and its equipment – including brakes, couplings, lights and tires, and indicate safety defects or mechanical problems. It pushes the driver to inspect his vehicle carefully before and and after every trip. The pre-trip inspection consists of reviewing the last DVIR completed on the vehicle and repairing any defects prior to starting a new shift.